r4ptor is the management platform built for martial arts instructors — not adapted from a gym tool, not pieced together from spreadsheets. Purpose-built, mobile-first, and live in minutes.
No card required · No commitment · Cancel anytime
Flat £30/month
No per-student charges. As your school grows, your costs stay the same.
14-day free trial
Full access, no card required. Your data stays yours if you leave.
EU-hosted & GDPR-clean
Your own isolated database and subdomain. Your data never mingles with anyone else's.
From the first bow to the final grade — r4ptor covers the full operational life of your school.
Mark attendance before the warm-up ends. Belt sash colours, live enrolment lists, and Student of the Week — all from your phone on the mat.
Full attendance history, belt grade progression, renewal month tracking, and a complete comms log. Every student, always one tap away.
Build four-week curriculum blocks from your technique library. Assign coaches, plan by grade, and print session plans in A4 or A5.
Send grading invites, renewal reminders, and absence follow-ups from pre-built templates. One student or an entire group — delivered via email and SMS, logged against every student.
Ask plain-English questions about your school. Retention risk, grading readiness, class health — answered instantly from live data, powered by Claude and ChatGPT.
GoCardless mandate status and SumUp transactions on every student profile. Know who's paid, who's at risk, and who's missing a mandate — without switching apps.
Run independently with your own curriculum, or join a franchise group and inherit a shared grade and technique system. Every school gets its own isolated database — EU-hosted, GDPR-compliant, no shared tenancy.
Assign coaches to specific classes, track session attendance, and generate this month's and last month's fee report automatically.
Upload a CSV of your students and r4ptor creates their profiles, classes, and enrolments in one step. Preview before committing — zero risk.
No paper. No laptop. No catching up afterwards. Open the register on your phone, tap once per student, and you're done — the data is live the moment class ends.
Sash grades always visible
Colour-coded belt grades shown inline so you can read the room at a glance.
Student of the Week, built in
Assign S.O.W and Runner-Up from a dropdown — awards roll up to profiles automatically.
Attendance % updates live
Year-to-date % per class, colour-coded RAG against your own thresholds. No reports to run.
Tap any student for their profile
Full attendance history, grade progression and comms log — one tap from the register.
Class overview — live attendance %
Live register · anonymised names
One tap from anywhere in the app — a complete picture of who they are, how they're attending, where they are in their grade progression, and how to reach them right now.
Attendance at every level
All-time, this year and this month — each colour-coded RAG against your own thresholds, with a per-session pip history so patterns jump out instantly.
Grade and next milestone
Current sash and the next grade shown together, colour-coded to match the actual belt. Promote them in two taps — the record updates everywhere instantly.
Call, WhatsApp or SMS in one tap
Contact buttons are right there on the profile. No copying numbers, no switching apps — tap and you're through to the parent or student immediately.
S.O.W history & membership
Win and runner-up count, join date, membership duration and renewal month — the full context for every conversation you need to have.
Live student profile · anonymised
Upload a CSV and r4ptor builds your entire school — student profiles, class schedules, and enrolments all created in one step. Bring your curriculum too: techniques, categories, and grade requirements import the same way. No manual entry, no starting from scratch.
Every student field covered
Name, grade, contact details, renewal month, media consent, grade card status — all 36 columns map directly to the student profile. Bring everything, leave nothing behind.
Classes created automatically
Specify up to four classes per student with day, time, duration, and location. New classes are created on the spot and students enrolled — no separate setup step needed.
Preview before committing
Every row is validated before a single record is written. See exactly which classes will be created, which students have errors, and which already exist — then confirm when you're ready.
All-or-nothing — zero partial imports
The import runs as a single transaction. If anything fails mid-import, nothing is written. Fix the error in your spreadsheet, re-upload, and try again safely.
Screenshot needed
Import — upload step
Upload
Screenshot needed
Import — preview & confirm
Preview & confirm
Build four-week curriculum blocks straight from your technique library. See exactly who needs each skill, assign it to the right instructor, and print a clean session plan in A4 or A5 — all in one place.
Built from your technique library
Every technique in your curriculum is already in the system. Filter by your own technique categories and pull in exactly what each grade group needs next — whatever your style calls them.
Assigned to the right instructor
Flip to the By Teacher view and the plan reorganises around your coaches. Every instructor sees exactly their techniques for the session — no confusion on the mat.
Knows who needs what
Student names appear under each technique so you can see at a glance who's working on which grade milestone. No guessing, no scanning spreadsheets mid-session.
Print-ready in one tap
A4 or A5 session plans, cleanly formatted and ready to hand out or post on the wall. Professional output with zero extra effort.
By Teacher view — Sifu & Semeen
Standard view — assign instructors per technique
Send personalised email and SMS from any student profile in two taps — or select a filtered group and send to everyone at once. r4ptor also watches for milestone moments and surfaces a queue of suggested messages for you to review. Nothing is sent until you tap Send.
One-tap Call, WhatsApp or SMS
Contact buttons sit right on the student profile. Tap Call and your phone dials. Tap WhatsApp and the conversation opens instantly.
Build and manage your own templates
Create grading invites, renewal chasers, attendance alerts. Write the email body and SMS in one place, activate when ready, and they appear in every student's send menu.
Custom variables — update once, everywhere
Set "Next Grading Month" to July and every template that uses {{NEXT_GRADE_MONTH}} updates automatically. Change the value before each grading season, not the templates.
Smart suggestions — never miss a moment
r4ptor spots attendance streaks, Student of the Week wins, training anniversaries and birthdays — and queues a suggested message for each one. Review and send in one tap, or dismiss. Nothing goes out without your approval.
Send comms — one click from any student profile
Templates
Variables
Template editor
From who deserves Student of the Week to exactly what you owe each coach this month — r4ptor calculates it all automatically. Club Health surfaces who's on a streak, who's gone quiet, and who's most improved, so you always know where to focus.
S.O.W — know who's due recognition
Every student ranked by wins, runner-ups, and last award date. Never won is highlighted in yellow — no student gets forgotten.
Staff fees — calculated automatically
Hourly rates × sessions taught, broken down by month. Coaches and leaders shown separately. Total owed, up to today — no spreadsheet required.
Club Health — spot who needs a check-in
Six live alert panels: students on a streak, lapsed (3+ misses), at risk (under 60%), most improved, new joiners, and upcoming anniversaries — all from a single screen.
Monthly class summaries
Browse any past month — sessions held, group attendance %, perfect attenders, SOW winners, and new joiners per class. Scroll back through your club's history.
Student of the Week — full class view
Staff fees — calculated from attendance
A branded trial booking form, a visual lead pipeline, and automated follow-up sequences — replacing a £60/month CRM with zero extra cost. Every new lead flows straight into your dashboard, tracked from first click to signed member.
Public booking form at /join
A clean 3-step wizard — choose a class, pick a date, enter details. Dates are pulled live from your real class schedule. Rate limited, GDPR-safe, no login needed.
Visual pipeline dashboard
Every lead tracked through NEW → CONTACTED → TRIAL BOOKED → ATTENDED → CONVERTED. See your full funnel at a glance, update status in one tap, add notes per lead.
Automated SMS & email at every step
Booking confirmation fires instantly. 24-hour reminders before each session. A personalised conversion offer after their final trial. Every message sent on both SMS and email — templated, tokenised, and fully under your control.
Built-in Direct Debit signup
When a lead is ready to join, one tap sends them a personalised membership link. They complete their GoCardless Direct Debit application in minutes — no paper, no chasing. r4ptor confirms the mandate and converts them to a member automatically.
Nothing falls through the cracks
Every action that needs a human gets a task. Mandate confirmed? A task appears to set up the subscription. Tasks live on your home screen with priority and category — so admin gets done, not forgotten.
Meta Pixel built in
Set your Pixel ID in settings and every trial booking fires a CompleteRegistration event. Meta optimises your ads for real bookings, not just clicks.
Screenshot coming soon
Public trial booking form — no login needed
Screenshot coming soon
Lead pipeline — every prospect tracked
Five pre-built questions cover the things every instructor actually needs to know — connected directly to your live attendance, grades and membership data. No setup, no reports, no guessing.
Club Health Summary
Overall snapshot — attendance rates, upcoming renewals, anything that needs your attention right now.
Retention Risk
Students with low attendance over the last 5 weeks — flagged before they quietly disappear.
Grading Readiness
Students on their current grade for 90+ days with strong attendance — your grading candidates, identified automatically.
Comms Gaps & Lesson Suggestions
Who hasn't been contacted ahead of renewal. What to focus on in next month's sessions based on your class grade mix.
These five are just the starting point. Talk to us about custom prompts tailored to your school — grading criteria, specific class patterns, membership trends, whatever matters most to you.
Bring your own API key. Connect Claude or OpenAI in one step under Integrations. You pay your AI provider directly at their standard rates — no markup.
AI Insights — five pre-built questions, live data
Start free. Upgrade when you grow. No per-student charges. Ever.
Free
No card required. No time limit.
Monthly
Billed monthly. Cancel anytime.
Annual
Just £25/month — two months free.
Paid plans include a 14-day free trial · No card required to start
Start your 14-day free trial today. Your school is live in 30 seconds — private subdomain, isolated database, no card required.
Start your free trialNo card required · Cancel anytime · Your data stays yours
