Managing Classes
Classes are the foundation of the register — each class has a day, time, and student group, and drives the attendance roster and the public trial booking form.
Go to Admin → Classes (or tap the classes icon from the home screen) to manage them.
Class list
Each class card shows:
- Class name and student type (e.g. Juniors, Snakes & Cranes)
- Day of week and start time
- Last session attendance % — how many enrolled students attended the most recent session
- Year-to-date attendance % — rolling average across all sessions this year
Adding a class
Tap + Add Class and fill in:
| Field | Notes |
|---|---|
| Name | e.g. "Juniors — Saturday" |
| Student Group | Links to a student type — determines which grades and curriculum are available |
| Day of week | The regular session day |
| Start time | HH:MM (24-hour) |
| Duration | Minutes — defaults to 60 |
| Location | Room or venue name |
Tap Save. The class will appear immediately on the home screen and in the trial booking form.
Free plan accounts are limited to 3 active classes. Upgrade to Pro to add more.
Editing a class
Tap the pencil icon on any class card to edit its name, day, time, duration, or location. Changes take effect immediately on the register and booking form.
Deactivating a class
Tap the pencil icon and toggle Active off. Deactivated classes:
- No longer appear on the home screen register list
- Are removed from the public trial booking form
- Retain all historical session and attendance data
To reactivate, edit the class and toggle Active back on.
Managing enrolments
Each class has its own student list. Only enrolled students appear on the attendance register.
To enrol a student:
- Open the class
- Tap Enrolments
- Search for the student and tap Add
To remove a student: Tap the × next to their name in the enrolments list.
Students can be enrolled in multiple classes — for example, a student who attends both Saturday Juniors and Wednesday Snakes & Cranes will appear on both registers.
Assigning staff
Each class has a staff roster — these are the coaches and team leaders who teach it.
- Open the class
- Tap Staff
- Select a staff member and tap Assign
Assigned staff appear on the register where you can mark their attendance alongside students.
Team Leaders cannot be assigned to Adults classes.
Deleting a class
Deleting a class permanently removes all its sessions, attendance records, SOW awards, and lesson plans. This cannot be undone.
Use deactivate instead unless you are certain the class and all its history should be removed.